Home tools Buyer's Guides from tech enthusiast who loves technology and clever solutions for better living.
Best fax machine 2018 – [Buyer’s Guide]Last Updated October 1, 2021
Best fax machine of 2018
The “Total” indicates the overall value of the product. Many brands have introduced fax machine on the market. These brands have resulted in a variety for the user. These require that the consumers be well aware of what they are buying so as to make the best choice.
Many models on the market may be confusing to a person who is shopping for their first time. If you get well acquainted with these basics, you shouldn’t have a problem choosing a fax machine that suits your need.
Test Results and Ratings
Why did this fax machine win the first place?
I really enjoy the design. It is compact, comfortable and reliable. And it looks amazing! I was completely satisfied with the price. Its counterparts in this price range are way worse. I don’t know anything about other models from this brand, but I am fully satisfied with this product. The product is very strong. Its material is stable and doesn’t crack.
Why did this fax machine come in second place?
Seems that the material is good. It has a very beautiful color but I don’t really like the texture. I like this product. For such a low price, I didn’t even hope it to be any better. It’s decently made. I really liked it. It is amazing in every aspect. It did even exceed my expectations for a bit, considering the affordable price. The design quality is top notch and the color is nice.
Why did this fax machine take third place?
It is inconvenient to use due to the size. I am going to get something different next time. It doesn’t squeaks nor bents. Looks great in my apartment. A very convenient model. It is affordable and made of high-quality materials. I liked the design. We’ve been using it for 2 months and it still looks like brand new.
fax machine Buyer’s Guide
For busy offices, the Brother IntelliFax-4100e is the best laser fax machine you can buy. It can print up to 3,000 pages on a single toner cartridge, read a page in seconds flat, store up to 500 pages in memory, and feed up to 30 pages at a time. It also includes printing, scanning, and copying functions. Users praise its fast, clear, jam-free performance, but they have some complaints about reliability.
The fax machine isn’t the crucial piece of office equipment today that it was or 20 years ago. Many (though not all) all-in-one printers, which are covered in their own report, include the ability to scan and fax documents without even turning on your computer. It’s also possible to send faxes via a computer fax via an online fax service, or by attaching a scanned document to an email.
However, if the need to send or receive faxes is an important part of your or your business’s daily activities, a dedicated fax machine can make sense. While many all-in-one printers (also called multifunction printers or MFPs) can fax, a dedicated fax machine is set up to excel at that task. The best fax machines offer a more robust lineup of fax-specific features, such as lots of slots for one-touch speed-dial numbers and the ability to broadcast faxes to multiple locations.
They also include enough memory to hold hundreds of pages in storage in case faxes are received but can’t be printed out (for example, if the fax machine is out of paper). Fax machines might also include standard phone features, such as a handset for making calls, caller ID, and a built-in answering machine (or the ability to add an external one). Moreover, most modern fax machines can also handle basic printing and copying– although they won’t perform as well at those tasks as an MFP that’s designed to be a printer first.
Most modern fax machines use laser technology, just like a laser printer. A few cheaper fax machines, however, use the older thermal-transfer technology. They print on plain paper using a thermal ribbon, which that typically results in a higher cost-per-page than printing with toner. As a result, these cheaper machines are usually a better choice for light fax users, since the low cost of the machine itself won’t be outweighed by the high cost of consumables.
Brother fax machines than for any other brand. Of these, the best all-around laser technology, which is faster and produces better print quality than older thermal-transfer technology machines. Its built-in Super G(Group 3) fax modem well, and it includes a USB 2.0 interface that lets it double as a computer printer.
The IntelliFax 2840 can easily handle the faxing needs of a home or small office. Its paper tray holds 250 sheets, and its document feeder can handle up to 20 pages at a time. It can also store up to 400 pages in memory, so you can run several large documents through in quick succession and walk away while the machine sends them. It’s capable of scanning one fax into its memory while receiving another, and it can send the same fax to multiple numbers at once. Its 2,000 page-per-month rating should handle the needs of all but the busiest offices.
IntelliFax-2840, along with its copying capability, plus a few other features that make it more suitable for office use. It has a larger 30-page document feeder, and its memory can store up to 500 pages of faxes at once.
Also, a standard toner cartridge can print 3,000 sheets, as opposed to 1,200 for the IntelliFax-2840’s standard cartridge. Its top transmission speed of seconds per page isn’t quite as lightning-fast as the 2840’s, but it can scan a page to memory in just at the machine. Also, this machine can retain stored faxes in memory for up to four days during a power outage, while the 2840 will lose stored faxes if power at retail sites, as well as at Brother’s own website, praise the IntelliFax-4100e for its speed and good print quality. Most also find it easy to set up and use.
Brother fax machines. It can’t be used for printing, and its copying capabilities are very basic. The 9.Kbps modem takes 1seconds to send a page, and the built-in memory can only store up to 2fax pages. Its automatic document feeder is limited to sheets, and the print quality, though decent, is well below that of most laser-based fax machines.
On the other hand, the FAX-57has several features that make it ideal for home users. Its smaller footprint fits easily into a home office. Also, if your phone service allows, it can be hooked up to your regular telephone line, but using a separate number, so you can receive both faxes and voice calls on one line without having to switch the machine on and off. It can even use your phone’s caller ID and distinctive ring detection features, if you have them. It doesn’t have a built-in answering machine, but it’s possible to hook one up.
Copiers and printers
Although fax technology may be considered outdated in the 21st century, nothing could be further from the truth. Fax machines are still a staple of the traditional office setting and have yet to be totally made obsolete by new communication technologies. Their operation is simple, they’re cheap and more and more versatile. Besides, a wide range of models and prices exist, making it all the easier to buy the fax machine you need.
Large companies or businesses which transmit and receive a lot of faxes will turn to laser multi-function printers (MFPs). These units can print, scan and copy documents in black and white or colour, depending on the model. They are fast, printing 25-30 pages per minute for mid-range machines, and offer good image resolution. Starting at £200 and reaching over £1,000, they will suit all commercial and professional needs, including sending and receiving faxes.
Choosing an inkjet printer
Another type of MFPs, inkjet printers are basically the same as laser printers, with two major differences; first, they’re significantly slower than their laser counterparts, so they won’t do if you receive more than around 40 faxes a day; however, they’re much cheaper than laser printers for the same features, although it should be noted that replacement ink cartridges are more expensive than laser toner.
Do you send and receive more than a few pages a day? A dedicated fax machine allows you to fax as much as you need without tying up other office equipment.
Other Fax Machine Features
Broadcasting: Fax machines with broadcast capability quickly transmit faxes to multiple recipients. Simply scan the document once, input the list of destination numbers, and the machine will take care of the rest.
Speed Dial: Fax machines with an auto-dialing feature save frequently-dialed numbers into the fax machine’s memory. This reduces the occurrence of mis-dialed numbers and eliminates the need for an external list of numbers.
Paper capacity: One of the basic concerns for your fax machine is how much paper it can hold. For homes and small offices, a lower capacity may be sufficient, while large departments might wish to look into a machine with multiple paper trays to avoid running out of paper.
Password Protection: Some fax machines provide a security option, allowing you to specify a password needed before the machine can be used, in order to prevent unauthorized use, or simply to monitor who is using the machine. As an additional security measure, you might look for a fax machine that will store fax information in the machine’s memory, to prevent data loss in case of a power outage.
Brother FAX-2840 Fax Machine
The IntelliFAX-2840 is a small laser fax machine that is ideal for a small business or home office. Nothing beats its features and convenience at serving a small office. The fax includes a 33.6K bps modem and a 16MB memory. With this fax, you can print up to 20 pages at a go due to its capacity and ability to fax and copy multiple pages. It uses an advanced technology that enables it to receive voice and fax on the same line. Experience the fun of its USB interface for printing and the 250-page tray capacity.
Brother FAX4100E IntelliFax
Experience the performance of this high-speed laser fax. Its high-capacity paper tray and ultra-fast printing speed make it ideal for any small business that values time. Its automatic document feeder adds to the convenience. It can print black and white at 1pages per minute and a fax speed of seconds per page. It features a USB interface for added convenience. With the push of a button, you can resize a document from 50 to 200 percent and its 8MB memory allows up to 500 fax pages storage for high-capacity faxing.
HP LaserJet Pro M477fdw Color Laser
This laser fax is designed with the small business in mind. It features fax, copier, scanner, color laser. It can interface with wireless devices and has a 4.3-inch color touchscreen. You no longer need to turn your papers manually for 2-sided printing since the machine does that automatically. At 2pages per minute, speed is not an issue anymore. Work safely within the solid document security environment. Its 300-sheet capacity and up to 4,000 pages monthly output, this fax machine is ideal for up to users.
Brother Monochrome All-in-One with Wireless Networking
Get the monochrome laser fax for your small business and enjoy the experience of an all-in-one printing machine. Print from the USB or wireless devices at speeds of 2papers per minute. The paper feeder can adjust from a letter to legal sheets, and the tray can carry 250 sheets. The printer is compatible with a wireless network and mobile devices.
Brother MFCL2740DW Wireless Monochrome Printer
The small and home office can now get an all-in-one fax machine that suits their needs. It is fast and reliable and has a compact design to fit the small space in small business. It is crucial for a small business to produce impressive clear prints; this machine offers that. Save time with duplex printing and automatic document feeding. At 3pages per minute, no small office can resist this printer. It will scan, print, copy and fax all from the press of a button.
Brother MFC9130CW Wireless All-In-One Printer
With the MFC-9130cw you will fax, print, copy and scan at reliable and fast speed in color. Its wireless networking adds to the convenience of working with it in a small office. It prints crisp quality at 1pages per minute and features a 3.7-inch display. The 250-sheet tray capacity is versatile enough to handle both letter and legal paper. This printer is energy efficient and sleeps when not in use. It allows you to print from your mobile device, Google Cloud Print, Wi-Fi Direct, and AirPrint.
Brother Printer MFCJ6935DW Wireless Color Printer
Small businesses are usually tight on office expenses. This printer costs less on printing with its INKvestment cartridges. With print, copy, fax, and scan features, this printer will fit into any small business environment. It can manage automated duplex printing, single-pass duple and has wireless and mobile printing capabilities.
Total cost of ownership
When buying a printer, remember that the price you pay in the store is just the beginning. Be sure to consider the cost of replenishing toner and other consumables over the lifetime of the printer. This is particularly important if you print a lot. A set of toner cartridges can easily approach the cost of a colour laser printer.
Most manufacturers quote a ‘page yield’ estimate for their ink cartridges, which is the typical number of pages you can expect to print before the cartridge runs out of ink. You can use the page yield to calculate the average cost per page and you’d be surprised to find how much this can vary from one printer to another.
Of course, if output quality matters more to you than cost, scoot over to the other end of the cost spectrum where there are more specialised printers that use five or even six inks for printing photographs. Those additional inks can produce excellent results for your photo prints, but they add to the cost, sometimes pushing the cost for photos up to 10p or more per page.
Print speed and additional features
Speeds quoted by manufacturers are almost never matched by real-world performance. If you often need to print in a hurry, look for independent reviews when choosing your printer.
Other useful features to look out for include additional USB ports and memory card slots that will allow you to print photos direct from a camera.
High-capacity paper trays capable of holding hundreds of sheets of paper, or an automatic document feeder that can handle scanning and copying work while you go and do something more important, may be worth looking out for.
Double-sided printing is handy for halving your paper usage.
It’s also worth thinking about the bundled software that comes with your printer. Some printers include software that provides basic editing features, such as red-eye removal or adjusting the colour balance – some even allow you to perform simple editing tasks using controls on the printer itself.
Choosing the right printer can be a daunting task. There are several types of printing technologies to choose from, each suited for different needs. Printers come in all shapes and sizes, from tiny travel companions to work group workhorses; some are geared toward photographers, others are for multitaskers. And the many specifications for resolution and speed can be misleading. As a loose rule of thumb, inkjet printers like the HP Photosmart 75and the Canon Pixma MG3220 are a must for vibrant colors and long-lasting photos, whereas Canon’s ImageClass MF30and similar laser printers are best at producing speedy text documents. To get started, you’ll need to decide which of the following profiles best fits your user type.
For a more comprehensive index, be sure to check out our list of Best printers.
The home user demands a lot from a printer. The device must tackle everything from a book report to a newsletter to the occasional snapshot — all without breaking the budget. This is why the best choice is a versatile and affordable printer, such as a small-office/home-office color inkjet.
Any inkjet can print photos in color, but if you want results that approach professional photofinishing, you’ll need a printer designed to reproduce the dynamic range of a traditional photograph. If you consider the printer a critical aspect of your digital darkroom, you need to look at the gamut and characteristics of the ink set, the supported papers, the color-management tools, and the paper path options.
If you plan to purchase only one printer or are a serious hobbyist, a letter-size inkjet is your best bet, since it can also handle routine printing tasks. Some use thermal dye-transfer technology (also known as dye sublimation) in which heat changes the physical state of solid inks until they infuse specially coated paper, solidifying as they cool.
The alternative: If you’re into digital photography but also run a busy home office, consider a multifunction printer. Manufacturers of these all-in-ones have been working on improving photo output and scanning technology, and many offer multiple ink cartridges that save you money in the long term by allowing you to replace each color as it depletes, as opposed to purchasing a brand-new three-color cartridge every time one color runs out.
Additionally, most all-in-ones boast memory card slots and LCDs on which to preview prints and do light editing, in addition to connectivity options like Ethernet and wireless, with Apple AirPrint and Google Cloud Print features in the upper tiers.
Small businesses can benefit from a jack-of-all-trades model like a multifunction or all-in-one printer. These space-saving devices come in both laser and inkjet models that also include a fax machine, copier, and scanner along with printing to round out the versatility.
The alternative: A business-class inkjet may be sufficient if your team has modest printing needs, and most models support network printing and wireless connectivity. If you’re an employee bound for work-related travel and find yourself hunting for a printer, many manufacturers still produce special mobile printers that make for useful accessories on the road.
Most buyers start with a general notion of the type of printer they’ll need. The reason is that different printing technologies are suited for different printing needs and budgets. Below we’ll talk more about the basic types of printers and their pros and cons.
Sorting out the specs
When evaluating printers, the first thing you’re likely to see is a long list of specifications chock-full of acronyms such as dpi and ppm. Not only are all these specs confusing, but they also often have little or no bearing on the performance you’ll actually get in the real world. Here’s how to keep it all straight.
One of the most widely cited specifications, the resolution, refers to the maximum number of dots per inch (dpi) that can be printed, measured both horizontally and vertically. For example, a 600x600dpi laser printer lays down a 1-inch square composed of 600 dots both vertically and horizontally.
Frequently, you’ll see resolution with different values for horizontal and vertical. That’s because while the printhead has a fixed number and density of nozzles that determine the horizontal resolution, the vertical resolution is determined by the increments at which the paper feed mechanism can reliably move the paper through the printer.
This spec measures how many pages or photos per minute (ppm) a printer spits out. Sounds pretty straightforward, right? Unfortunately, it’s not so simple. To come up with the fastest-possible speeds, some manufacturers test using basic text documents at the lowest-quality print settings (Draft mode) on plain paper — not exactly a real-world test. Based on our experience, you can expect to see about half the speed promised by the manufacturer.
In recent years, the International Organization for Standardization (ISO) developed a set of standard documents and criteria for measuring and reporting print speed (here’s a marketing-speak-free description).
These are a mixed blessing. While all the manufacturers now report their speeds for a common test, and the standard mandates that all tests be done at the default settings, it doesn’t mandate that the manufacturers report what those default settings are. So the so-called “apples to apples” comparisons aren’t, and buyers are just as much in the dark as they ever were.
Sharp is a good place to go to see a variety of fax machine “levels” – look over their site to see examples of home use, small business use, and large business models. This way, you can get an idea of the price ranges in each category, not to mention what features you can expect from each.
Canon has some serious business-class models that are definitely worth a look for large enterprise-level companies. They may be pricey, but they offer cutting-edge printing and faxing technology and durable design that is made to serve hundreds of people from just a single unit. Check the above link out for the highest level of industrial and office complex printing capabilities.
How We Selected These Online Fax Service
In our search for the best online fax services, we looked for services that offer a comprehensive set of general fax features, such as those listed above. We also reviewed test results from our parent company’s testing facilities, Purch Labs, for several online fax services. Tests included sending and receiving faxes via the online platforms, and tracking and evaluating fax transfer times, mobile features and ease of use for the online dashboard.
All the fax services we’ve reviewed charge a monthly fee. What you get in return is an allotment of pages. Sometimes companies distinguish between how many pages you receive and how many you send. That’s the case for eFax and MyFax. The other services we’ve tested offer a pool of pages, which is the more flexible approach. With a pool of fax pages, you don’t end up paying for, say, received pages you might not end up using if you’re more likely to be the sender.
Pooled page plans also make it easier to avoid paying overage fees. These are per-page fees assessed when you exceed your monthly budget of pages. Nextiva vFAX and MetroFax have the lowest fees, at a mere cents per page. That’s not bad at all. Send2Fax, on the other hand, has the highest, at 1cents per page. If you opt for the free version of our Editors’ Choice winner HelloFax, you can send faxes for 9cents each once you use up your free pages. That’s a handy solution, if you don’t need to fax often.
Note that, depending on your service, international faxes may not be included in your plan. If that’s the case, you’ll likely have to pay an additional fee—sometimes on a graduated scale depending on the recipient’s location, and usually per page. If you do a lot of business overseas, be sure to check the fax company’s terms of service before faxing to Timbuktu.
All of the fax services we looked at have the same core features. The most important is a fax number. These services let you select an area code and assign you an available phone number for receiving and sending faxes. Some services, like eFax and Editors’ Choice winner MyFax, even let you select a fax number with the country code of your choice for no extra fee. All the services also let you port over an existing fax number, if you have one. That saves you the step of telling regular fax contacts to update their databases, which we like.
Don’t like making faxers pay money to reach you? Consider getting a toll-free fax number. Most fax services offer toll-free numbers free of charge. You can also select the area code for your fax number, and here is where several faxes services diverge. MyFax and eFax have a wide variety of area codes outside Canada, the UK, and the US. Most other services cover only these three regions, and a handful only offer such numbers from within the US.
These combine a scanner, photocopier and printer in one unit (some even include a fax machine). They’re available in both inkjet and laser printer varieties.
The only way to get photo-quality prints is with a dedicated photo printer. These use additional colour cartridges to produce more colour detail.
Most printer manufacturers offer apps you can install on your mobile devices so you can print from them directly.
Many printers are also compatible with Apple Airprint (for Apple devices) and Google Cloud Print (for Android devices).
If not exposed to heat or excessive moisture and kept in the original, sealed packaging, toner cartridges have quite a long shelf life. Keeping an extra on hand (of each color if your printer is a color device) will help you be sure that when the current cartridge is empty, you will not have a delay waiting for the new one.
Compatible Toner, which is another term for a generic, refurbished or remanufactured cartridge, is toner that was manufactured by a company other than the OEM. In some cases, these use 100% new parts designed as closely as possible to the original. In others, the toner cartridge may be built from a combination of new and recycled parts. Our new compatible toner cartridges use all new parts, and are indicated on our site by the phrase ‘100% New Compatible’ in the product description. Our remanufactured compatible toners are built using cores (original assemblies) that have only been used once, with new drums (the part that experiences the most wear and tear) installed when applicable. Because quality of a compatible toner cartridge can vary between different manufacturers, we use only high quality suppliers, and continually monitor the quality of the cartridges and toner we provide in our compatible line. They are comparable in quality to the OEM cartridges and are rated to perform just as long as OEM toner cartridges.
MetroFax as the best option, thanks to its capable mobile apps and solid interface.
That recommendation comes after we’ve put more than a dozen online fax services to the test to find the best and worst available. Why put so much effort into finding a good fax service? Because in many businesses scenarios, sending a fax remains the best, most common way to get a document from point to point.
Should MetroFax not fit your specific needs, you’ve got other options. We were impressed by the amount of detail and customization provided by SRFax and recommend it as a good alternative for both individual and business users. While expensive relative to the other services we’ve rated, Sfax is also a compelling choice, particularly if you work in a field that has stringent privacy rules and need la fax service that complies with HIPPA data privacy requirements.
Our review of fax services is geared toward people who need to make frequent use of online faxing. If your needs are of the one-and-done variety, you can either take advantage of the trial period our top-rated services offer — we specify how long each trial period lasts in our reviews — or turn to a free service. GotFreeFax is the better of the two free options we looked at, though be prepared for some limitations.
How We Test
Our recommendation of MetroFax comes after more than 100 hours of testing a dozen different services (some of which have since been bought out by competitors and thus have been dropped from this report). In addition to our initial testing, we periodically go back to services we’ve looked at previously to see if new features are added or pricing has changed; we then update our ratings accordingly.
When evaluating fax services, we consider pricing as well as the number of pages you can send and receive under a given plan. We also pay careful attention to each service’s interface, ease-of-use and overall features. We send and received faxes, observing how long it appeared to take for an outbound fax to send. This is difficult to gauge, since most services simply take a moment to process, then will later deliver a confirmation that the fax was sent.
Who Should Use an Online Fax Service
There are plenty of reasons for turning to an online provider for your faxing needs. Physical fax machines remain a hassle, and can often be painfully slow to send documents. Plus, who wants to listen to the annoying digital handshake tones? Since so many documents originate in digital form, or can easily be converted into digital form, electronic faxing makes perfect sense. If you need to have a greater degree of tracking and scheduling than what you get with a simple fax-on-demand system, there are services that can help with that, too.
The big advantage of such systems is that for sending, you don’t need to be by a physical fax machine, and you don’t have to worry about busy signals, since the system will wait and send when the recipient’s fax frees up. Likewise, for receiving faxes, you don’t have to have your PC on, nor do you have to hear a ring when an incoming fax arrives. It’s the best possible marriage of old and new technologies.
Ease of use and security are the major differences between digital and analog commercial copy machines. Digital machines allow for “One Scan Many Copies”—scan once and you can make many copies, even much later, without needing the original document. Analog copy machines require the original document to be present every time a copy is made. Because of their archival nature, though, digital machines can be vulnerable to information theft.
Multifunctional copy machines can spare office space and expense, functioning as fax machines, printers, and more, however their complexity should also be considered. Also decide if you need color or black & white (color is more expensive) and whether you want a WiFi-ready machine.
More Buying Tips and Information: Start with the basics such as understanding your day to day needs like scanning, faxing, and will you need a color copier or just black and white copies. Consider what type of connections you will require such as USB, Ethernet, or a wireless connection. Depending on how large your print jobs are you may need a high speed copier that produces 4pages per minutes, or for smaller offices maybe 10-20 PPM will suffice. Lastly consider how deep the print quality will need to be, such as for reproducing images and photos where as you may require a print resolution between 600 DPI and 1200 DPI.
Speed of the machine
It is said that nothing can be as annoying as slow internet, you may agree, just like you will if you ever use a slow fax machine. Time is of great essence so the speed of the fax machine you buy must be reliable. This explains why speed becomes a major determinant of price.
There are two aspects of this: the initial cost and running cost. As already captured earlier, speed is a key determining factor of price. The model, quality and manufacturing company are also factors that come into play in setting the price. Maintenance and the cost of consumables such as ink are also areas you want to look into. Ensure the total cost is affordable so you avoid budgetary constraints and hitches at work.
Brother IntelliFax-2840 fax machine
Its design is unique, installation and operation is direct and easy. It is able to send and receive fax messages very fast because it is monochrome laser machine. With extra functions such as copying and printing, this machine eliminates the need for another additional printer. The 2.seconds per page transmission speed guarantees you efficiency, not to mention its 250 sheet paper tray which is just what you need.
Brother IntelliFax-4100e Fax Machines
It offers a great deal of convenience to small business owners. You can still obtain very clear copies of documents with its laser technology. With this machine paper jams are a thing of the past and errors are almost impossible. Talking of speed, second per page is more than fast. Its initial cost could be a little expensive but it saves you money because its cost per page is low.
HP M476dw Wireless Color Laser Multifunction Printer
Possessing features such as in-built scanner, fax and scanner, it undoubtedly makes it to the top of the list of the strongest fax machines ever made by HP. it’s a high excellence machine that gives quality products. It has wireless connection features so you can create that connection without the inconvenience of wires. Productivity is highly improved with its advanced laser technology.
First of all thanks for reading my article to the end! I hope you find my reviews listed here useful and that it allows you to make a proper comparison of what is best to fit your needs and budget. Don’t be afraid to try more than one product if your first pick doesn’t do the trick.
Most important, have fun and choose your fax machine wisely! Good luck!
So, TOP3 of fax machine
- №1 — Brother Fax Machine FAX-575
- №2 — Brother FAX-575 Personal Fax
- №3 — Brother FAX-2840 High Speed Mono Laser Fax Machine